The functioning of Accounts Payable has come a long way. Today, Companies have many locations where goods are requisitioned, purchased, delivered and where payments to suppliers are made from. To co ordinate all this is a time consuming, expensive and labor intensive process. Further, to become more strategic - shifting the process from a clerical, transaction-oriented and reactive to analytical and proactive approach, you need to automate the entire process. The DotSphere Capture is driven by industry leading capture technology that leverages state of the art free form OCR and data capture to Significantly reduce staff and cost associated with data entry.

Once the vendor invoices and related documents are captured, the second DotSphere Work Manager workflow is driven. DotSphere Work Manager, combined with any Content Manager streamlines the tasks by automatically matching vendor invoices with purchase orders, electronically routing the documents to the proper person for processing based on business rules and providing fast searching and retrieval of document images with a few key strokes. The document images captured with the capture software are loaded into the Content Manager repository for long term storage and simplified search and retrieval.

Some Key Benefits

• Significantly reduces order-to-pay cycles
• Enhanced traceability and tracking of vendor payment processes
• Built-in escalations to ensure time-based approvals
• Lowers average processing cost per invoice
• Paperless processing reduces allied costs of mailing, faxing & document storage
• Improves credit rating with vendors
• Eliminates late payment charges and fees
• Facilitates centralized invoice processing
• Supports off shoring and outsourcing of payment processing
• Provides a platform for shared services
• Reduces errors in invoice processing
• Reduces time and costs for audit of vendor payment cycles